Konica Minolta Improves Safety and Security with Intelligent Access Management System

9 Nov 2015

Konica Minolta is a leading manufacturer of copy, scan and print technologies. Konica Minolta UK specialises in the provision of Multi-Functional, Print Production Devices and Optimised Print Solutions, offering specialist support, advice and consultancy to the commercial, public and governmental sectors.

Konica Minolta is a leading manufacturer of copy, scan and print technologies. Konica Minolta UK specialises in the provision of Multi-Functional, Print Production Devices and Optimised Print Solutions, offering specialist support, advice and consultancy to the commercial, public and governmental sectors.

Managing product distribution is a major logistical challenge at Konica Minolta’s Essex-based Head Office with thousands of units in distribution each day. To ensure units are delivered efficiently, and that the sites themselves are functioning effectively, warehouse staff use machinery such as forklifts, delivery vehicles and yard sweepers. This equipment requires employees to have the right level of training to ensure the safety of staff as well as the security of vehicles. However, ensuring only the right staff can access the right equipment is a major challenge. To address this, Konica Minolta decided to look at how to better manage access to vehicles by re-evaluating its access management processes.
Dan Tredget, Warehouse and Inventory Manager at Konica Minolta explains: “As a technology manufacturer, Konica Minolta is known for innovation but our back office processes were not as developed. For example keys were allocated manually and were kept in a key cupboard on-site. The problem is that we have a lot of machinery on site and staff need training to use it. If we’re not controlling access to machinery then the concern is that unauthorised staff access machines and risk injury.

“We had a similar management challenge with the MHE fleet. We have a cross-fleet key system which means any key can be used to access any Truck. The idea is that staff don’t need to waste time searching the right key, they can jump on the vehicle and complete their task quickly. Manually tracking each key was not working so we began the search for a more intelligent process.”
To address the management challenges of monitoring machinery access and controlling the fork truck fleet, Konica Minolta required an access management system that would automate the process of dispensing and managing keys based on employee access rights. This would improve security and safety, and boost efficiency at the depot by enabling closer control of key and equipment usage.

“The search for a suitable management system was painless,” added Mr. Tredget. “Although we looked at a number of offerings we quickly decided on Traka. It was clear the secure key cabinets would improve the security of keys to machinery and forktrucks while the automated nature of the solution would also improve the key allocation and authorisation process, saving us valuable management time. Traka’s key management system is a way of combining old and new by bringing twenty-first century automation and accountability into the traditional world of physical keys.”

The solution sees keys or micro-chipped iFobs used to start up machinery. Working alongside this is Traka’s software which lets Konica Minolta upload user profiles for each member of staff. Linked to the key cabinet, each iFob is assigned a specific port within a Traka key cabinet and locked in place until released by an authorised user. 

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